Timesheet calculator with lunch
See exactly what comes out of your hours. Set lunch once, then adjust only the days that differ.
Your week’s lunch setting
Use the lunch actually taken. Paid rest breaks stay in your hours. Two complete time pairs already exclude the gap; unpaid lunch is never subtracted again.
Find a lunch duration by state
Selected state references, checked October 13, 2026. Coverage and shift length matter. Choosing a state does not change your entries.
State not listed? Keep a manual setting and check your state labor office. This reference covers 22 states, not all jurisdictions. Compare the rules and official sources.
Weekly time card
Times use your device’s format. An end earlier than its start crosses midnight. Equal start/end means zero hours. Open Split shift to enter time after lunch.
Excluded time includes split-shift gaps. These may include time away other than lunch. Exact minutes; no rounding or overtime calculation.
Entries save in this browser. Timesheet entries are not sent to our server.
Paid break or unpaid meal?
Federal law generally does not require adult meal or rest breaks. When an employer offers short breaks, usually 5–20 minutes, they count as paid work. A genuine meal period is typically at least 30 minutes and can be unpaid only when you are completely relieved of duties. Eating while answering calls or working is not an unpaid lunch. US Department of Labor: hours worked.
A state-required duration and whether that time is paid are separate questions. The presets help enter minutes; they do not authorize a deduction.
State meal and rest break comparison
22 individually reviewed states · checked October 13, 2026. General adult-worker summaries, not a complete guide to exemptions, local laws or industry rules. Follow each official source for coverage. A missing state does not mean no rule applies.
22 states shown
| State | Meal duration and coverage | Paid / unpaid considerations |
|---|---|---|
| California Official source | Covered employees: 30-minute meal when working more than 5 hours; a second meal after 10. Waivers and exceptions apply. | Paid rest: generally 10 minutes per 4 hours or major fraction. Duty-free meals can be unpaid. |
| Colorado Official source | COMPS-covered employees: 30-minute meal for shifts over 5 hours. | Paid rest: generally 10 minutes per 4 hours. An on-duty meal must be paid when a duty-free meal is impractical. |
| Connecticut Official source | Generally a 30-minute meal for 7.5 or more consecutive hours. Statutory exemptions apply. | Paid breaks totaling at least 30 minutes can qualify for an exception. Pay status depends on duties during the break. |
| Delaware Official source | Generally a 30-minute unpaid meal for 7.5 or more consecutive hours; exemptions apply. | Do not deduct time spent working during a meal. |
| Illinois Official source | 20-minute meal for 7.5 continuous hours, starting no later than 5 hours in. Another 20 minutes for each additional 4.5 continuous hours. | A 20-minute state minimum does not itself make the break unpaid. The preset uses paid time; check applicable pay rules. |
| Kentucky Official source | Reasonable lunch period, generally between the third and fifth hours. No fixed meal duration in this provision. | Paid rest: at least 10 minutes during each 4 hours of work, subject to coverage. |
| Maine Official source | Generally 30 minutes after 6 consecutive hours; coverage, written agreements and exceptions matter. | Off-duty meals may be unpaid. The rule has exceptions, including certain small workplaces. |
| Maryland Official source | Certain retail employers: 15-minute break for 4–6 hours; 30-minute break for more than 6. Additional breaks for longer shifts. | This is a covered-retail rule, not a universal adult meal rule. Short breaks are generally paid. |
| Massachusetts Official source | Generally at least 30 minutes for a workday longer than 6 hours. | Pay is required when the employee works or must remain at the workplace during the meal. |
| Minnesota Official source | From January 1, 2026: at least 30 minutes for 6 or more consecutive hours; at least 15 minutes of rest within each 4 consecutive hours. | Breaks under 20 minutes are paid. Other breaks can be unpaid only when completely relieved of duties. |
| Nebraska Official source | 30-minute meal in each 8-hour shift at covered assembly plants, workshops and mechanical establishments. | Industry-specific coverage; agreements can affect the rule. Employees must be permitted to leave the premises. |
| Nevada Official source | Generally a 30-minute meal for 8 continuous hours, with coverage exceptions. | Paid rest: generally 10 minutes per 4 hours or major fraction. Collective bargaining and other exemptions apply. |
| New Hampshire Official source | 30-minute meal after more than 5 consecutive hours, unless eating while working is feasible and permitted. | Working while eating is paid time; do not deduct it as an unpaid lunch. |
| New York Official source | Duration depends on industry and shift: commonly 30 minutes for nonfactory midday meals; 45 or 60 for certain other shifts. Some long days require an additional meal. | Read the shift-specific rule before choosing 30, 45 or 60. Duration alone does not establish unpaid status. |
| North Dakota Official source | Generally 30 minutes for shifts over 5 hours when two or more employees are on duty. | An unpaid meal requires complete relief from duties. Exceptions and agreements may apply. |
| Oregon Official source | Generally a 30-minute meal for work periods of 6 hours or more; additional meals for longer periods. | Paid rest: generally 10 minutes per 4 hours or major part. If not relieved for the entire meal, the meal is paid. |
| Rhode Island Official source | 20-minute meal in a 6-hour shift; 30 minutes in an 8-hour shift. Healthcare and small-worksite exceptions apply. | The 20-minute preset uses paid time under the federal short-break baseline. Check coverage and pay status. |
| Tennessee Official source | Generally a 30-minute unpaid meal or rest period for 6 consecutive hours. Exceptions apply where work provides ample opportunity to rest or eat. | Do not deduct a meal worked through. Coverage and waivers can change the requirement. |
| Texas Official source | No general state requirement to provide adult meal or rest breaks. Use the break actually taken. | If provided, short breaks generally count as paid work. A duty-free meal can be unpaid. |
| Vermont Official source | Reasonable opportunities to eat and use toilet facilities; this provision sets no fixed meal duration. | Do not infer an automatic 30-minute deduction. Apply federal pay rules to the actual break. |
| Washington Official source | More than 5 hours: at least a 30-minute meal, generally starting between the second and fifth hours. | Paid rest: at least 10 minutes per 4 hours. Meals with duties or qualifying on-call restrictions are paid. |
| West Virginia Official source | Generally at least a 20-minute meal for 6 hours or more when necessary breaks or an opportunity to eat while working are not provided. | Authorized breaks of 20 minutes or less count as work time. The preset uses paid time. |
Additional rest-period references: California · Kentucky. A meal-duration preset does not include additional meals that a longer shift may require; enter total actual unpaid minutes yourself.
Lunch deduction questions
- How does automatic lunch deduction work?
- For one complete start/end pair, an unpaid lunch is subtracted once. For 09:00–17:00 with 30 unpaid minutes, paid time is 7:30. Change the day to “No deduction” if you did not take lunch. The calculator never decides whether a break was actually taken.
- What if I clock out and back in for lunch?
- Enter the first and second time pairs. For 09:00–12:30 and 13:30–17:30, the 60-minute gap is already excluded: paid time is 7:30, even with a 30-minute week setting. No second lunch deduction is applied.
- How do I record paid lunch or a meal worked through?
- With one time pair, choose Paid to keep the full shift. With two pairs, Paid includes the entire gap between them. Use it only when that whole gap is paid lunch; for mixed paid and unpaid time, enter one outer start/end pair and a custom unpaid duration. Short paid rest breaks should stay inside recorded work time.
- Does selecting a state change my hours?
- No. A state selection displays a reference and any available duration buttons. Click a button to change the week setting; daily overrides remain. Presets of 20 minutes or less use paid time. Other presets use unpaid time, which you must change if you worked through the meal or were not fully relieved.
- Can I use different lunch lengths each day?
- Yes. Choose “Unpaid — custom minutes” on a day and enter its actual unpaid minutes, or select Paid or No deduction. Same as previous copies all time entries and that day’s lunch setting.
- Are these payroll or legal compliance results?
- These are exact-minute paid-hour calculations, not a compliance decision. The tool does not calculate overtime, penalties or wages, verify break timing, or determine exemptions. The state table summarizes selected adult-worker rules; minors, industries, local rules, agreements and waivers may differ.